AURA Grants Update – February 24, 2018

Please be advised AURA Grants will be taken offline for a SF424 hotfix this Saturday – 02/24/2018 between 9AM – 12PM. The system will be temporarily unavailable during this time. Our system will be updated to the most recent version available (SF424 v3.6.5).

This hotfix release/patch will addresses the following known issues in the SF424 application:

  • Several issues in the PHS Human Subjects and Clinical Trials information form, including problems with calculations in the Inclusion Enrollment Reports on Study Records, truncation of multi-line text fields in the PDF and XML, and a bug that caused an error page to be inserted into the assembled PDF in eRA Commons
  • A truncated field in the PHS Assignment Request form
  • Parsing of funding mechanisms from the opportunity title for FOAs

Please let me know if you have any questions, and as always – if you have any system issues please email us @ AURA-Help@uchicago.edu.

Aaron House
Assistant Director, eRA, Training & Communication
University Research Administration

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Full Bug List for SF424 v3.6.5 Patch:

68193

Add new blacklist words and dashes to funding mechanism parser (SC00036331, SC00036567)

   
 

The deployment of Forms-E opportunities caused funding mechanism errors in SF424 applications because the funding mechanism parser was picking up extra text that had not been blacklisted. 

The blacklist used by the funding mechanism parser has been updated to ignore the following:

  • - (hyphen)
  • Allowed
  • Clinical
  • Independent
  • Infrastructure
  • No
  • Not
  • Optional
  • Required
  • Trial
  • Trials
   

70157

The Justification attachment for Delayed Onset Study Records in the PHS Human Subjects and Clinical Trial Information form is not appearing in the generated PDF (SC00036962)

   
 

The Justification attachment that gets uploaded in Delayed Onset Study Records in the PHS Human Subjects and Clinical Trials Information form was not being included in the generated PDF. The PDF generation code has been modified to include the Justification attachment in the PDF.

   

70175

Inclusion Enrollment Report calculations are not calculating correctly in Study Records in the PHS Human Subjects & Clinical Trials Information form (SC00037001)

   
 

The following calculation issues were occurring in the Cumulative (Actual) table of Racial Categories in Inclusion Enrollment Reports for Study Records in the PHS Human Subjects and Clinical Trials Information form - 

  • The 'Unknown or Not Reported' total value was missing from the XML.
  • The 'Black or African American' total calculation was adding the 'Unknown/Not Reported Female' values twice and omitting the 'Unknown/Not Reported Male' value.
  • The 'Unknown/Not Reported' values for 'Ethnic Categories' were missing in the total calculations.

The calculations were showing up correctly in eRA Commons as the values submitted for each of the fields were being calculated on the agency side. 

All calculations have been reviewed and corrected in the code for the Inclusion Enrollment Report and are being included in the generated PDF and XML as expected. 

   

70222

Study Record details are not being displayed as expected in the generated PDF for the PHS Human Subjects and Clinical Trial Information form (SC00037030, SC00037193)

   
 

The following issues were occurring in the generated PDF for Study Records on the PHS Human Subjects and Clinical Trials Information form -

  • Multi-line text fields were being truncated at 255 characters.
  • Attribute mappings from the smartform to the PDF template were mismapped for Enrollment Location Type on Inclusion Enrollment Reports and Outcome Measures.
  • Attribute mappings were missing from the smartform to the PDF template for Primary Purpose Other, Study Phase Other, and Intervention Model Other. 

The PDF generation code has been modified to prevent truncation of multi-line text fields, correct mismappings of attributes, include missing attributes, and cleaned up the formatting of the template.

   

70253

The 'Eligibility Criteria' field from a study record in the PHS Human Subjects and Clinical Trial Information form is truncated to 255 characters in the generated PDF (SC00037085)

   
 

In the generated PDF, the 'Eligibility Criteria' field for a study record on the PHS Human Subjects and Clinical Trials Information form was only displaying 255 characters of the text that was entered into the field in the smartform. The PDF generation code has been modified to pull the entire string of characters for the 'Eligibility Criteria' field.

   

70262

Totals for human subjects are not calculated dynamically in the Inclusion Enrollment Report in a study record on the PHS Human Subjects and Clinical Trials Information Form (SC00036970)

   
 

The total calculations for human subjects were not updating dynamically in Inclusion Enrollment Reports on Study Records in the PHS Human Subjects and Clinical Trials Information form. The Inclusion Enrollment Report view  has been modified to calculate the totals as the user fills out the Planned and Cumulative tables.

   

70270

Empty 'Other Attachments' XML node from a study record on the PHS Human Subjects and Clinical Trials Information form causes a page with an error to be inserted into the PDF in eRA Commons (SC00037068)

   
 

An empty node was being generated into the XML for 'Other Attachments' in study records on the PHS Human Subjects and Clinical Trials Information form. This was causing a page with an error to be inserted into the assembled PDF in eRA Commons. The XML generation code has been modified to exclude the empty XML nodes from the generated XML when sets are empty.

   

71607

PHS Assignment Request Form is truncating text in the 'List individuals who should not review your application and why' field (SC00037155, SC00037219)

   
 

Text entered in the 'List individuals who should not review your application and why' field on the PHS Assignment Request Form was being truncated to 254 characters when the form was saved. The code has been modified to allow up to 1000 characters.

   

71655

Remove incorrect text from the PHS Human Subjects and Clinical Trials Information form title in the generated PDF

   
 

The PHS Human Subjects and Clinical Trials Information form incorrectly had 'Study Record:' in the beginning of the title of the main form in the generated PDF. The incorrect text has been removed. 

   

71657

Remove blank page in generated PDF for PHS Human Subjects and Clinical Trials Information form

   
 

An extra blank page was being inserted into the generated PDF after the Delayed Onset Study Records. The PDF generation code has been modified to remove the additional blank page.

   

71662

Question 5 of a Study Record on the PHS Human Subjects and Clinical Trials Information form displays required fields inconsistently between the smartform view and the generated PDF

   
 

For Study Records on the PHS Human Subjects and Clinical Trials Information form, Question 5 was marked with an asterisk to display it as a required field. In the smartform view, the sub-questions were marked with asterisks. The view has been modified to mark the main question as required to be consistent with the generated PDF.

   

71676

An unfriendly error is being thrown in a Study Record on the PHS Human Subjects and Clinical Trials Information form when an expected document is not uploaded (SC00037221)

   
 

An unfriendly error message was being thrown when "Will the study use an FDA-regulated intervention?" was answered yes and an attachment was not uploaded to the "If yes, describe the availability of Investigational Product (IP) and Investigational New Drug (IND)/Investigational Device Exemption (IDE) status" attachment field. The validation code has been modified to present a more user-friendly error. 

   

71678

Validations are not triggering as expected for Minimum and Maximum Age Limit fields in Study Records on the PHS Human Subjects and Clinical Trials Information form

   
 

Validations were not being thrown when Minimum or Maximum Age Limits fields were blank and Minimum or Maximum Age Limit Types other than 'N/A (No Limit)' were selected. Validations were also not being thrown to require a Minimum or Maximum Age Limit Type when a value was entered into a Minimum or Maximum Age Limit field. The validation code has been updated to include these validations.

   

71681

Display issues with exemption numbers in the generated PDF for the PHS Human Subjects and Clinical Trials Information form and the Research and Related Other Project Information form

   
 

The following display issues were happening in the generated PDF for the PHS Human Subjects and Clinical Trials Information form and in the Research & Related Other Project Information form:

  • Brackets were missing for unselected exemption numbers
  • Exemption numbers 7 and 8 were not being shown as selected even though they were selected in the smartform view

PDF generation code has been modified to include brackets for unselected exemption numbers and to display exemption numbers 7 and 8 as selected when appropriate.

   

71695

Investigational document is not being deleted in a Study Record on the PHS Human Subjects and Clinical Trials Information form

   
 

When the answer to "Will the study use an FDA-regulated intervention?" was changed from 'Yes' to 'No' in a Study Record on the PHS Human Subjects and Clinical Trials Information form, the associated document was not being deleted as expected until the main form was saved. The Study Record views have been modified to trigger a delete on documents when the user changes "Is this a multi-site study that will use the same protocol..." or "Will the study use an FDA-regulated intervention?" questions to something other than "Yes" if a document in the corresponding question exists.

   

71698

Upper and lower limit validations are missing for the Cumulative (Actual) 'Unknown or Not Reported' total in Inclusion Enrollment Reports in Study Records on the PHS Human Subjects and Clinical Trials Information form

   
 

Validations were not being triggered for upper and lower limits on the total for 'Unknown or Not Reported' racial category in the Cumulative (Actual) table in Inclusion Enrollment Reports in Study Records on the PHS Human Subjects and Clinical Trials Information form. The validation code has been modified to add these validations.

   

71766

The instructional text in Section 1 of the PHS Human Subjects and Clinical Trials Information form should be two paragraphs

   
 

The instructional text in Section 1 of the PHS Human Subjects and Clinical Trials Information form has been reformatted to be broken into two paragraphs.

   

71806

Local validations for the PHS Human Subjects and Clinical Trials Information form should reference the Short Study Title value

   
 

Local validations for the PHS Human Subjects and Clinical Trials Information form referenced the Study Title rather than the Short Study Title in the field definition of the validations. The Study Title allows 600 characters and the Short Study Title is limited to 30 characters. For better display, the validations have been modified to use the Short Study Title instead of the Study Title value for the field reference. 

   

71836

Unclear reference of where a validation is being thrown in a Study Record on the PHS Human Subjects and Clinical Trials Information form

   
 

A vague validation reference was being displayed when the requirement for the 'Enrollment of First Subject Type' field was not met in a Study Record on the PHS Human Subjects and Clinical Trials and Information form. The validation code has been modified to display a more user-friendly reference to the field.

   

71875

The Clinical Trial questions in a Study Record on the PHS Human Subjects and Clinical Trials Information form are not aligned after adding a lengthy study title

   
 

When the Study Title for a Study Record was lengthy, the Clinical Trials questions were no longer aligned. The PHS Human Subjects and Clinical Trials Information Study Record view has been modified to add line breaks after each question in the Clinical Trial Questionnaire.

   

71890

The entity set table for Study Conditions in a Study Record on the PHS Human Subjects and Clinical Trials Information form displayed an Update button for incomplete entries

   
 

If a Study Condition was added to a Study Record on the PHS Human Subjects and Clinical Trials Information form without entering data an 'Update' button was displayed in the Study Conditions table. The Study Condition field has been updated to require text before adding it to the Study Record.

   

71932

Fix function to pull correct text from opportunity title to define funding mechanism (SC00035007, SC00035448)

   
 

The funding mechanism parser pulled incorrect values for funding mechanisms when there were multiple parenthesis in an opportunity title. The parser code has been modified to check if the prospective funding mechanisms (those contained in parenthesis) match any of the NIH Activity Codes on the SF424 Options page. If they do not, then use the last prospective funding mechanism.